Executive Assistant

Bellevue, WA 98004

Posted: 10/20/2018 Job Number: 110114506568

Job Responsibilities

•        Seniorstaff: scheduling, coordination, calendars. Build and maintain appropriaterelationships.

•        Company meeting & monthly review scheduling

•        Corporate annual minutes & legal docs

•        Corporate notary

•        Contact person for some vendors, contractors, organizations etc.

•        Corporate travel

o   BookTravel for Employees

o   Manage visa applications for foreign travel

o   Update the Corporate Travel Policy and communicate to travelers.

•        Expense report and AMEX statement reconciliation.

•        Emergency availability: respond as needed for security systems, June's Life Alert, traveldisruption, etc.

•        Sign weekly check run disbursements, monitor employee expenses.

•        Manage access as appropriate via phone or in person. Gatekeeper function.

•        Manage and track tickets: Mariners, Seahawks, Sounders, concerts, theatre, etc.

•        Exclusive Resorts, Inspirato and Disney: track usage and advance reservations, bookreservations.

•        Charities: track donations, coordinate with auction winners.

•        Coordinate with upper level manager and back up as necessary.

•        Trackall corporate projects/priorities

•         Keyword code and scan all legal docs and putinto new Doc Control System


•        Highenergy, strong work ethic, disciplined execution skills, willingness to dowhatever it takes to deliver results; problem-solver mindset

•        Abilityto manage change and ambiguity

•        Highemotional intelligence and ability to establish strong and trustingrelationships with executives, as well as internal and external stakeholders ofall levels

•        Highlevel of discretion and able to contain confidential information; Executive presence

•        Strongwritten communication skills and ability to distill and convey information in acompelling manner

•        Strongorganizational and project management skills to manage a wide range of incomingrequests and responsibilities; ability to see 'big picture' and toprioritize


•        Word- able to build White Paper style documents

•        PowerPoint- build PowerPoint presentations, add animation & relevant graphics

•        ExcelSpreadsheet - build spreadsheet & create graphs

Administrative, Travel Arrangements, Flexible, Detail oriented, Excellent Organization skills

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